CDMS Features
Comprehensive capabilities for your institution
CDMS supports operational processes across all departments. Each feature delivers measurable benefits across three key areas:
Understanding the Benefits
-
1. Automation (Time Saving)
Features which automatically perform previously manual tasks, saving significant staff time, reducing repetitive tasks, streamlining workflows and allowing your team to focus on enhancing the student experience.
-
2. Data Security & Integrity
Features ensuring data accuracy, consistency, and security across your institution. CDMS eliminates the need for staff to store and send sensitive data via spreadsheets and email, maintaining a single source of truth, reducing errors, and ensuring secure, centralised access to information.
-
3. Efficiency
Features improving operational speed and resource utilisation, making data available to all users directly, saving time and money and enhancing productivity across the whole team.
CDMS Features & Benefits
CDMS Features Shortcuts
Application Management
Student
Onboarding
User
Management
Student Data Management
Finance
Integration
Learning
Support
Bursary
Management
CofE
Features
Reporting &
Data Analysis
HESA
Compliance
Regulatory & Data Protection
VLE Integration
(Moodle)
Student
Portal
Faculty
Portal
Residential & Events Management
Library (KOHA) & Alumni
Application Portal & Application Management
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Online application with save-and-return functionality |
✓ |
✓ |
✓ |
|
Application processing and offer management with automatic alerts for internal team |
✓ |
✓ |
✓ |
|
Automatically requests and collects references |
✓ |
✓ |
✓ |
|
Neurodiversity declaration and questionnaire |
|
✓ |
✓ |
|
Filtering out of ineligible applications |
✓ |
|
✓ |
|
Applications can be taken for Non-HE and HE courses |
|
|
✓ |
|
Confirmation stage for conditional offers or additional information |
|
✓ |
✓ |
|
Interview booking, coordination, and outcome recording |
✓ |
✓ |
✓ |
Student Onboarding
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Automatic account creation (Moodle, cloud-based finance package, Email) |
✓ |
✓ |
✓ |
|
Automation of welcome and information emails to students from multiple members of staff |
✓ |
|
✓ |
|
Integrated onboarding with workflows |
✓ |
✓ |
✓ |
|
Automatic internal emails to relevant users to call them to action |
✓ |
|
✓ |
|
Validation and approval of Identity Documents |
|
✓ |
✓ |
|
Student portal pop-up for students to accept policies and confirm information |
|
✓ |
✓ |
User Management
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Automatic account creation from CDMS to email systems (G Suite & Microsoft 365) |
✓ |
✓ |
✓ |
|
Updates to data are reflected across the organisation in real time |
|
✓ |
✓ |
|
Notifications to CDMS users to alert them to tasks requiring their attention |
✓ |
|
✓ |
|
Academic Team feature for recording required data about faculty members |
|
✓ |
✓ |
|
Permission-driven access to student photos with sortable interface |
|
|
✓ |
|
Supports multiple validation partners concurrently |
|
✓ |
✓ |
|
Formation/Tutor group management |
|
✓ |
✓ |
Student Data Management
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Supports every stage of the student journey, from application to alumni |
|
✓ |
✓ |
|
Permission-driven access for managing changes to student data |
|
✓ |
✓ |
|
Ensures all teams work from a single, always up-to-date dataset |
|
✓ |
✓ |
|
Clear record of attainment, live course progress and module registration |
|
✓ |
✓ |
|
Interview booking, interview management, interviewer alerts, interview notes and feedback |
✓ |
✓ |
✓ |
|
Placement and Placement Supervisor Management |
|
✓ |
✓ |
|
In-built end-of-year process to allow moving to a new academic year efficiently |
✓ |
✓ |
✓ |
Finance Integration
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Integration with financial packages such as Xero or Sage Online |
✓ |
✓ |
✓ |
|
Automatic creation of new student record in financial packages |
✓ |
✓ |
✓ |
|
Student invoice generation and automatic generation of student statements |
✓ |
✓ |
✓ |
|
Alerts on student status changes |
✓ |
✓ |
✓ |
|
Student finance workflow built into the solution |
✓ |
✓ |
✓ |
|
Stripe integration to enable secure online payments for a wide range of transactions |
✓ |
✓ |
✓ |
|
Scheduled instalments & other application fees via Stripe |
✓ |
✓ |
✓ |
Learning Support
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Online student support questionnaire |
✓ |
✓ |
✓ |
|
Workflow that manages student neurodiversity declaration |
✓ |
✓ |
✓ |
|
Permission-driven student overview |
|
✓ |
✓ |
|
Updatable record for student support requirements |
|
✓ |
✓ |
|
DSA application processing and ongoing support management |
✓ |
✓ |
✓ |
|
Learning support plan management |
✓ |
✓ |
✓ |
Bursary Management
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Online bursary application |
✓ |
✓ |
✓ |
|
Online management of bursary applications |
✓ |
✓ |
✓ |
|
Integrated workflow for approval of bursary application |
✓ |
✓ |
✓ |
Church of England Features
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Safeguarding evidence collection and management |
|
✓ |
✓ |
|
Placements & BAP management |
|
✓ |
✓ |
|
Banner ID functionality |
|
✓ |
|
|
Ordinand track to allow for easier management of complex student journeys |
|
✓ |
✓ |
|
Ordination and Curacy placement details |
|
✓ |
|
|
Common Awards functionality |
|
✓ |
✓ |
|
Diocesan and sponsoring bishops management |
|
✓ |
✓ |
Reporting & Data Analysis
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Single data store of all relevant data |
|
✓ |
✓ |
|
Historical analysis and reporting |
|
✓ |
✓ |
|
Live analysis and reporting |
✓ |
✓ |
✓ |
|
User-friendly presentation of data that is accessible for all users (permission-driven) |
|
|
✓ |
|
Organisation’s senior leadership have direct access to data they require |
|
|
✓ |
|
Custom report builder |
✓ |
|
✓ |
|
Dashboard visualisations for key metrics |
✓ |
|
✓ |
HESA
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
The CDMS data model is aligned with the HESA Data Futures schema |
|
✓ |
✓ |
|
Easy HESA data collection via student survey |
✓ |
✓ |
✓ |
|
Enables configuration of required fields for HESA returns |
|
✓ |
✓ |
|
Enables individual view of student record for data validation |
|
✓ |
✓ |
|
Data validation rules and error checking |
✓ |
✓ |
✓ |
|
Field mapping configuration and direct export of XML file |
✓ |
✓ |
✓ |
Regulatory & Data Protection
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Supports GDPR compliance |
|
✓ |
|
|
Permission-driven architecture |
|
✓ |
|
|
Supports best practice in data handling and retention |
|
✓ |
|
|
Maintains high levels of data integrity |
|
✓ |
|
|
Reduces errors in data and processes |
|
✓ |
✓ |
|
Secure collection and storage of data |
|
✓ |
|
|
Consent management |
|
✓ |
✓ |
VLE Integration (Moodle)
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Automatic creation of user accounts in VLE |
✓ |
✓ |
✓ |
|
Automatic module creation and student registration |
✓ |
✓ |
✓ |
|
Automatic student data export to VLE |
✓ |
✓ |
✓ |
|
Grades added in the VLE are automatically synced |
✓ |
✓ |
✓ |
|
Automatic group registration |
✓ |
|
✓ |
|
Range of data sharing between VLE and CDMS |
|
✓ |
✓ |
|
Automated pathway-based bulk enrolment |
✓ |
|
✓ |
Student Portal
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Students can update their data |
✓ |
✓ |
✓ |
|
Students can request extensions, deferrals, or withdrawals and submit documents |
✓ |
✓ |
✓ |
|
Easy to use interface for accessing data |
|
|
✓ |
|
Forms for direct communication with the Finance Team |
|
|
✓ |
|
Student handbooks and policies |
|
|
✓ |
|
Extra pages can be added to the Student Portal by CDMS Admins |
|
|
✓ |
|
An annual/session-based enrolment pop-up for confirmation of policies and details |
✓ |
✓ |
✓ |
Faculty Portal
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Provides information and photos of faculty members to students |
|
|
✓ |
|
Neurodiversity assessment by Learning Development Tutor |
|
✓ |
✓ |
|
Faculty Handbook and Training Resources |
|
|
✓ |
|
Faculty policies and procedures |
|
|
✓ |
|
Extra pages can be added to the Faculty Portal by CDMS Admins |
|
|
✓ |
|
Formation group student lists |
✓ |
|
✓ |
Residential & Events Management
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Event attendance can be imported into CDMS to allow event attendance tracking |
✓ |
✓ |
✓ |
|
Dietary needs collection and management |
|
✓ |
✓ |
|
Collection and management of mobility and medical information |
|
✓ |
✓ |
Library (KOHA) & Alumni
|
Feature |
Automation |
Data Integrity |
Efficiency |
|
Automatic creation of library ID in library software |
✓ |
✓ |
✓ |
|
Enables the creation of library cards for students |
✓ |
|
✓ |
|
Shared data between library database and CDMS such as library card number |
|
✓ |
✓ |
|
Automatically populates fields within the library package |
✓ |
✓ |
✓ |
|
Reporting on current alumni |
|
✓ |
✓ |
|
Alumni consent management |
|
✓ |
✓ |
CDMS & the Student Journey
CDMS Overview
Contact us for a demonstration
Request a demo
