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CDMS Features

Comprehensive capabilities for your institution

CDMS supports operational processes across all departments. Each feature delivers measurable benefits across three key areas:

Understanding the Benefits

  • 1. Automation (Time Saving)
    Features which automatically perform previously manual tasks, saving significant staff time, reducing repetitive tasks, streamlining workflows and allowing your team to focus on enhancing the student experience.
  • 2. Data Security & Integrity
    Features ensuring data accuracy, consistency, and security across your institution. CDMS eliminates the need for staff to store and send sensitive data via spreadsheets and email, maintaining a single source of truth, reducing errors, and ensuring secure, centralised access to information.
  • 3. Efficiency
    Features improving operational speed and resource utilisation, making data available to all users directly, saving time and money and enhancing productivity across the whole team.
CDMS Features & Benefits

CDMS Features Shortcuts

Application Management
Student
Onboarding
User
Management
Student Data Management
Finance
Integration
Learning
Support
Bursary
Management
CofE
Features
Reporting &
Data Analysis
HESA
Compliance
Regulatory & Data Protection
VLE Integration
(Moodle)
Student
Portal
Faculty
Portal
Residential & Events Management
Library (KOHA) & Alumni
Application Portal & Application Management
Feature Automation Data Integrity Efficiency
Online application with save-and-return functionality ✓ ✓ ✓
Application processing and offer management with automatic alerts for internal team ✓ ✓ ✓
Automatically requests and collects references ✓ ✓ ✓
Neurodiversity declaration and questionnaire ✓ ✓
Filtering out of ineligible applications ✓ ✓
Applications can be taken for Non-HE and HE courses ✓
Confirmation stage for conditional offers or additional information ✓ ✓
Interview booking, coordination, and outcome recording ✓ ✓ ✓
Student Onboarding
Feature Automation Data Integrity Efficiency
Automatic account creation (Moodle, cloud-based finance package, Email) ✓ ✓ ✓
Automation of welcome and information emails to students from multiple members of staff ✓ ✓
Integrated onboarding with workflows ✓ ✓ ✓
Automatic internal emails to relevant users to call them to action ✓ ✓
Validation and approval of Identity Documents ✓ ✓
Student portal pop-up for students to accept policies and confirm information ✓ ✓
User Management
Feature Automation Data Integrity Efficiency
Automatic account creation from CDMS to email systems (G Suite & Microsoft 365) ✓ ✓ ✓
Updates to data are reflected across the organisation in real time ✓ ✓
Notifications to CDMS users to alert them to tasks requiring their attention ✓ ✓
Academic Team feature for recording required data about faculty members ✓ ✓
Permission-driven access to student photos with sortable interface ✓
Supports multiple validation partners concurrently ✓ ✓
Formation/Tutor group management ✓ ✓
Student Data Management
Feature Automation Data Integrity Efficiency
Supports every stage of the student journey, from application to alumni ✓ ✓
Permission-driven access for managing changes to student data ✓ ✓
Ensures all teams work from a single, always up-to-date dataset ✓ ✓
Clear record of attainment, live course progress and module registration ✓ ✓
Interview booking, interview management, interviewer alerts, interview notes and feedback ✓ ✓ ✓
Placement and Placement Supervisor Management ✓ ✓
In-built end-of-year process to allow moving to a new academic year efficiently ✓ ✓ ✓
Finance Integration
Feature Automation Data Integrity Efficiency
Integration with financial packages such as Xero or Sage Online ✓ ✓ ✓
Automatic creation of new student record in financial packages ✓ ✓ ✓
Student invoice generation and automatic generation of student statements ✓ ✓ ✓
Alerts on student status changes ✓ ✓ ✓
Student finance workflow built into the solution ✓ ✓ ✓
Stripe integration to enable secure online payments for a wide range of transactions ✓ ✓ ✓
Scheduled instalments & other application fees via Stripe ✓ ✓ ✓
Learning Support
Feature Automation Data Integrity Efficiency
Online student support questionnaire ✓ ✓ ✓
Workflow that manages student neurodiversity declaration ✓ ✓ ✓
Permission-driven student overview ✓ ✓
Updatable record for student support requirements ✓ ✓
DSA application processing and ongoing support management ✓ ✓ ✓
Learning support plan management ✓ ✓ ✓
Bursary Management
Feature Automation Data Integrity Efficiency
Online bursary application ✓ ✓ ✓
Online management of bursary applications ✓ ✓ ✓
Integrated workflow for approval of bursary application ✓ ✓ ✓
Church of England Features
Feature Automation Data Integrity Efficiency
Safeguarding evidence collection and management ✓ ✓
Placements & BAP management ✓ ✓
Banner ID functionality ✓
Ordinand track to allow for easier management of complex student journeys ✓ ✓
Ordination and Curacy placement details ✓
Common Awards functionality ✓ ✓
Diocesan and sponsoring bishops management ✓ ✓
Reporting & Data Analysis
Feature Automation Data Integrity Efficiency
Single data store of all relevant data ✓ ✓
Historical analysis and reporting ✓ ✓
Live analysis and reporting ✓ ✓ ✓
User-friendly presentation of data that is accessible for all users (permission-driven) ✓
Organisation's senior leadership have direct access to data they require ✓
Custom report builder ✓ ✓
Dashboard visualisations for key metrics ✓ ✓
HESA
Feature Automation Data Integrity Efficiency
The CDMS data model is aligned with the HESA Data Futures schema ✓ ✓
Easy HESA data collection via student survey ✓ ✓ ✓
Enables configuration of required fields for HESA returns ✓ ✓
Enables individual view of student record for data validation ✓ ✓
Data validation rules and error checking ✓ ✓ ✓
Field mapping configuration and direct export of XML file ✓ ✓ ✓
Regulatory & Data Protection
Feature Automation Data Integrity Efficiency
Supports GDPR compliance ✓
Permission-driven architecture ✓
Supports best practice in data handling and retention ✓
Maintains high levels of data integrity ✓
Reduces errors in data and processes ✓ ✓
Secure collection and storage of data ✓
Consent management ✓ ✓
VLE Integration (Moodle)
Feature Automation Data Integrity Efficiency
Automatic creation of user accounts in VLE ✓ ✓ ✓
Automatic module creation and student registration ✓ ✓ ✓
Automatic student data export to VLE ✓ ✓ ✓
Grades added in the VLE are automatically synced ✓ ✓ ✓
Automatic group registration ✓ ✓
Range of data sharing between VLE and CDMS ✓ ✓
Automated pathway-based bulk enrolment ✓ ✓
Student Portal
Feature Automation Data Integrity Efficiency
Students can update their data ✓ ✓ ✓
Students can request extensions, deferrals, or withdrawals and submit documents ✓ ✓ ✓
Easy to use interface for accessing data ✓
Forms for direct communication with the Finance Team ✓
Student handbooks and policies ✓
Extra pages can be added to the Student Portal by CDMS Admins ✓
An annual/session-based enrolment pop-up for confirmation of policies and details ✓ ✓ ✓
Faculty Portal
Feature Automation Data Integrity Efficiency
Provides information and photos of faculty members to students ✓
Neurodiversity assessment by Learning Development Tutor ✓ ✓
Faculty Handbook and Training Resources ✓
Faculty policies and procedures ✓
Extra pages can be added to the Faculty Portal by CDMS Admins ✓
Formation group student lists ✓ ✓
Residential & Events Management
Feature Automation Data Integrity Efficiency
Event attendance can be imported into CDMS to allow event attendance tracking ✓ ✓ ✓
Dietary needs collection and management ✓ ✓
Collection and management of mobility and medical information ✓ ✓
Library (KOHA) & Alumni
Feature Automation Data Integrity Efficiency
Automatic creation of library ID in library software ✓ ✓ ✓
Enables the creation of library cards for students ✓ ✓
Shared data between library database and CDMS such as library card number ✓ ✓
Automatically populates fields within the library package ✓ ✓ ✓
Reporting on current alumni ✓ ✓
Alumni consent management ✓ ✓

CDMS & the Student Journey

CDMS Overview

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